President

• Oversees and coordinates the work of an executive board to run a PTA effectively
• Presides at PTA board and association meetings
• Serves as the official contact, communicator and
  representative of a PTA
• Designated as an authorized signer for PTA checks, contracts and authorizations for payment
• Serves as ex-officio member of all committees except the nominating committee
• Works with other PTA leaders to connect families, school and community to support student success

Vice President

• Works as the primary aide to the president
• Helps lead a PTA towards specific goals consistent
  with PTA purposes and policies
• Performs president’s duties in his or her absence
• Carries out other duties outlined in unit bylaws and standing rules or as assigned

Secretary

• Takes minutes at board and association meetings
• Co-signs formal papers with president: authorizations for payment, resolutions and formal letters
• Handles PTA correspondence as directed by the president
• Maintains and preserves PTA records and important documents to pass on at the end of the term

Treasurer

• Maintains permanent records to track unit funds and financial transactions
• Chairs budget committee and prepares annual budget for adoption by the association
• Pays all PTA bills as authorized by board or association
• Prepares reports for every board and association meeting and an annual financial report
• Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates

Auditor

• Chairs a committee to audit the books and financial records of a PTA semi-annually to determine their accuracy
• Presents written reports on audits to the board for review and the association for adoption
• Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws

Communications

• The PTA communications leader helps PTA members and the general public understand that PTA:
  • Positively impacts the lives of all children and families; and
  • Is a relevant, inclusive, influential volunteer-powered association working for the well-being of children and youth.
    Obtain (from predecessor) and study the procedure book and other materials related to performing the duties of communications leader:
  • Job Description for Communications
  • Newsletters (digital or print)
  • Website
  • Emails
  • Mobile
  • Social media
  • Video
  • Fliers
  • Banners
  • Word of mouth
  • Review PTA calendar of events. Schedule website, social media updates, event promotion and publicity around these dates.
    Set submission deadlines for the year for all publications. Create a content calendar for social media and website postings.
    Develop a budget to support the plan.
  • Present the communications plan to the executive board for approval.

Family Engagement Chairman

• Plans and organizes family engagement outreach, programs and activities for the school year
• Publicizes family engagement activities and events using newsletters, website, social media and backpack express
• Works with committee and other chairmen

Fundraising Chairman

• Works with a committee, appointed by the president, to plan and organize fundraising activities
• Focuses on raising the amount of funds needed to meet the unit’s budget
• Presents reports on proposed fundraising activities at board and association meetings for approval

Historian

• Captures, assembles and preserves record of activities and achievements of a PTA
• Collects volunteer hours for PTA meetings and events
• Completes and submits the PTA Unit-Annual Historian Report to council/district PTA
• Displays or presents brief overview of PTA year at meeting near the end of the school year

Hospitality

•  Acts as official host of a PTA in creating welcoming atmosphere at meetings and events
•  Works with committee and other chairman to organize and set up refreshments, food, decorations, registration, greeters and baby-sitting for PTA meetings and events
•  Maintains hospitality supplies and equipment and an updated inventory for them
•  Presents hospitality budget for approval at executive board meeting at start of the PTA year and monitor authorized budget
•  Reports on hospitality plans at board meetings for forthcoming PTA events.

Membership

• The PTA membership chairman/vice president works with the membership committee to plan the annual membership campaign. The membership chairman/vice president is responsible for creating and implementing a membership plan, promoting membership throughout the year, providing membership reports at PTA board and association meetings, collecting dues, and distributing membership cards.
• Obtain (from predecessor and unit president) and study materials related to performing the duties of membership chairman/vice president:
  • Membership campaign plans from past years, including goals, themes, calendars, budgets, final membership numbers, etc.
• Download or obtain the Membership section of the California State PTA Toolkit to learn the basics of PTA membership, responsibilities, campaign planning and available resources.
• Contact council or district PTA for current membership information, due dates, incentives and awards offered.
• Attend PTA training designed for membership chairmen/vice presidents.
• Meet with the membership committee, appointed by the president-elect, before the beginning of the school year. Work closely with the school principal, the unit president and the membership committee members.
• Suggested committee members could include: principal, treasurer, teacher, hospitality chairman, public relations/publicity coordinator, room representative coordinator and students (essential in a secondary PTA).

Parliamentarian

• Assists the president to manage meetings and advises on parliamentary procedure
• Chairs Bylaws committee to review unit Bylaws each year and revise bylaws every five years
• Arranges nominating committee’s first meeting, providing information on nomination and election process
• Is entitled to all rights and privileges of membership, including the right to make motions, debate and vote

Program Chairman

• Works with committee and other chairmen to plan and organize programs for the school year
• Collaborates with principal, PTA president, other committee chairmen and campus student groups to coordinate, plan and implement programs
• Develops annual program calendar and presents it at PTA association meeting for adoption
• Publicizes approved program calendar using newsletters, website, social networks and school handbook
• Oversees and delegates volunteer recruitment for implementing and running programs

Room Representative

• Works with teacher(s) and parents/guardians, as a parent contact and liaison, to build stronger family- school partnerships for a classroom or grade level
• Encourages easy, two-way communication between teacher(s) and parents on what’s happening in the classroom to support student success
• Collaborates with the teacher(s) to identify how parents can assist with classroom activities
• Recruits parent volunteers and delegates volunteer assignments for a classroom or grade level
• Helps to promote PTA goals, membership and activities on campus